Policies

Registration

Terms & Conditions

By registering, you agree that your child participates at their own risk. HKIS, their employees and coaches shall not be liable for any damages whatsoever arising from personal injury, illness or loss/damage to property.
Students will not be accepted into the class until the registration fee has been paid.
Once you have finalized your registration, fees are immediately due and payable.
All fees are non-refundable, non-transferable and no credit will be offered for withdrawals once students are accepted into the class.
We reserve the right to change venue & time without prior notice.
No credits or makeup classes will be provided should lessons be canceled due to student absences, or school closures due to bad weather.
By registering and / or attending a class, you agree that your child will abide by the above rules and regulations and any other procedures and protocols in place at any given time as communicated. By taking part in any of our classes you are agreeing that your child is fit to participate and understand that sport carries inherent risk of physical injury.

Cancellation of Courses

HKIS Summer Program Office reserves the right to cancel a course up to seven days prior to its commencement if;

It has fewer than the minimum required enrolled students.
The scheduled teacher withdraws and a qualified replacement is not available.

If your child's course is canceled, our office will call and assist you in course re-selection. A full refund will be given if there is no alternative course available.

Refund

On-campus Courses

Registration fee is non-transferable.
Registration fee is non-refundable after registration deadlines. A full refund will be provided if withdrawal notification is received before the advertised registration deadlines. Registration deadlines can be found here.
Once a program session commences, no refund will be issued for any student who is dismissed for any behavioral misconduct, or dropout before the completion of the session.
No refund, makeup classes, or credit will be issued due to student absences (including illness), school closures due to inclement weather or EDB directives.
Refunds will be processed by the end of August.

Lunch Service

Once payment is complete, no refund will be provided for any withdrawals.
No refund will be issued for any student who is dismissed for any behavioral misconduct, or dropout before the completion of the session.
No refund or credit will be issued due to student absences (including illness), school closures due to inclement weather or EDB directives.

School Closure

Public Holiday

There are no classes on Public Holiday(s), e.g. July 1st. There is no makeup class or credit issued.

Inclement Weather

If classes are canceled due to inclement weather, no refund, makeup class or credit will be issued.

Typhoon Warnings:

When signal is issued before school starts:

Typhoon 1: All classes are in session.
Typhoon 3: Pre-school & R1 classes canceled.
Typhoon 8: All schools are closed.

Rainstorm Warnings:

When signal is issued before school starts:

Amber Rainstorm: All classes are in session.
Red Rainstorm: All classes are canceled.
Black Rainstorm: All classes are canceled.

EDB Directive

No refund, makeup class or credit offered if school closes due to EDB directives.

Bus Service

Bussing is mandatory for dismissal for both morning and afternoon blocks. Only registered walkers can be dismissed on foot. Find out more.

Health & Safety

Illness

There is no refund due to absences caused by illness, the 48-hour fever policy, and /or vomiting & diarrhea.

48-Hour Fever Policy

If a student develops a fever due to illness, HKIS requires that they remain at home for at least 48 hours after the fever has fully subsided and their temperature has returned to normal. A fever is dedined as a temperature of 37.5°C (99.5°F) or higher. The student must also be fever-free for 48 hours without the use of fever-reducing medication (e.g. Panadol or Ibuprofen).

Vomiting & Diarrhea

Students who experience vomiting and/or diarrhea should remain at home and may return to school only after 24 hours have passed since the last episode. They must be symptom-free for 24 hours without the use of anti-diarrheal medication (e.g. Imodium).

Student Absences

Parent / guardians are required to notify the Summer Program Office in advance or on the day of their child's absence. Please follow the procedures below:

Notify the office before 9:00 AM
Email summerprogram@hkis.edu.hk or call 2812-5621 / 5622
When reporting an absence, please clearly include student's name and the course they are attending.
Written notice (if known in advance)
Students may bring a written note from a parent / guardian before the planned absence. This should be given to the course teacher at the start of the class.

Student Conduct

All students are expected to demonstrate respectful and appropriate behavior throughout the summer program. If a student displays inappropriate, disruptive, or disrespectful behavior toward teachers, staff or peers, staff will first address the situation using positive reinforcement strategies. If the behavior does not improve, parents will be contacted.

If disruptive behavior continues despite these interventions, the student may be dismissed from the program. No refunds will be issued in such cases.

In exceptional circumstances, where a child's or adult's behavior is considered offensive, unsafe, or extreme, the Summer Program Office may take immediate action. This may include requiring the student to leave the program immediately, without refund. The decision to impose such action is at the discretion of the Summer Program Office.

During the Summer Discovery Program, HKIS may take photographs and / or videos of participants for use in social media and traditional media to promote and celebrate our school, both within our community and with the public. This means that photos taken during the program may appear in publicly-accessible formats, such as the school's Instagram account, and in magazines, newspapers and websites featuring HKIS. In addition, HKIS-approved partner organizations may also use photos featuring summer program students in their communications and promotional materials, in alignment with our media guidelines. If you do not give consent for your child to be photographed / filmed, you must inform the Summer Program Office.

HKIS Students - we will refer to your consent on PowerSchool
Non-HKIS students - your indication is collected in the SDP registration form

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